CAEvent Coordinator
Full-Time 
Waco, TX Job Summary
Cornerstone Caregiving is seeking an Events Coordinator to support the planning, coordination, and execution of company events, meetings, trainings, office launches, conferences, and corporate initiatives across our rapidly growing national organization. This role will play a key part in creating engaging and well-executed experiences that support employee engagement, operational excellence, and company growth.
This is not a traditional event planning role focused solely on logistics and scheduling. This position is designed for an individual who enjoys the coordination, communication, problem-solving, and operational side of event management while partnering closely with internal stakeholders, vendors, corporate leadership, and field teams. The ideal candidate thrives in a fast-paced environment, enjoys managing multiple projects simultaneously, and takes pride in delivering exceptional experiences from planning through execution.
The Events Coordinator will assist with venue research, vendor management, contract coordination, registration tracking, travel and lodging logistics, event materials, attendee communications, and on-site event execution. This individual will work closely with the Senior Event Coordinator and Director of Office Launch to support company-wide events and initiatives while helping develop scalable processes that support Cornerstone’s continued nationwide growth. The Events Coordinator will serve as a key partner in ensuring events are organized, professional, cost-effective, and aligned with the company’s culture and objectives.
Benefits
Compensation
Competitive starting salary that corresponds to the applicant’s experience and this role’s needs
Career Development & Support
Receive initial corporate training & ongoing corporate support while you develop professionally
Benefits
Receive paid Health, Dental, and Vision insurance on top of a competitive starting salary
Perks
Enjoy an allocated phone stipend and Unlimited PTO to recharge as needed
Meaningful Impact
Experience fulfillment by serving those that directly impact our elderly population & their families
Responsibilities and Duties
- Event Planning and Coordination
- Assist in the planning, coordination, and execution of corporate events, regional meetings, trainings, conferences, and company initiatives nationwide.
- Coordinate event logistics from planning through execution, including timelines,
- schedules, attendee communications, and registration management.
- Assist with venue research, vendor coordination, and event preparation to ensure successful event delivery.
- Support the development and organization of event materials, presentations, signage, name badges, and attendee resources.
- Maintain project plans and event calendars to ensure deadlines and deliverables are met.
- Travel, Logistics & Vendor Management
- Support all event-related travel and logistical needs for attendees, employees, and leadership teams.
- Coordinate hotel accommodations, transportation, meals, and travel arrangements for company events and trainings.
- Communicate with venues, vendors, sponsors, and event partners to ensure all logistical requirements are executed effectively.
- Assist with managing contracts, invoices, expense tracking, and event budgets.
- Troubleshoot logistical challenges and provide solutions to ensure a seamless event experience.
- Event Execution & Attendee Experience
- Serve as a key contributor during event execution and on-site operations.
- Assist with event setup, registration, attendee support, and event breakdown activities.
- Help create a professional, organized, and engaging experience for attendees.
- Respond to event-related inquiries and provide timely support before, during, and after events.
- Support post-event evaluations, attendee feedback collection, and continuous improvement initiatives
- Administrative Support & Special Projects
- Provide ongoing administrative and project support to the Director of Office Launch and Events and other leadership teams as needed.
- Assist with coordinating internal projects, employee engagement initiatives, and company-wide programs.
- Maintain organized event records, documentation, and reporting.
- Support operational initiatives that contribute to company growth and organizational effectiveness.
- Participate in special projects and additional responsibilities as assigned based on business needs and tenure within the role.
- Physical Requirements:
- The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions. This position may involve any or all of the following (not a complete list): sitting and standing for long periods of time; bending and stooping required; lifting up to 10 lbs. regularly and up to 50+ lbs. may be required; using a computer for extended periods: typing, staring at a bright monitor or TV screen; using fingers, wrists, and arms; stress on back may occur. This job description is not intended to be an exhaustive list of all responsibilities, duties, and skills required for the position but rather describes the general nature and level of work being performed. The requirements listed above are representative of the minimum levels of knowledge, skills and ability necessary to perform the job. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. This job description also reflects the Company’s assessment of the essential functions of the position. The Company will make reasonable job-related accommodations to allow qualified applicants and employees with disabilities to perform those essential functions. The Company reserves the right to assign different or additional duties and responsibilities to this position or to reassign duties and responsibilities to other positions. Continued employment remains on an “at-will” basis.
Qualifications and Skills
- High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
- 1-3 years of experience in event coordination, project coordination, hospitality, administrative support, or a related field.
- Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities simultaneously.
- Excellent verbal and written communication skills with a professional and customer-service-oriented approach.
- Strong attention to detail and ability to execute tasks with accuracy and follow-through.
- Proficiency with Microsoft Office Suite, Google Workspace, and other business software applications.
- Ability to work in a fast-paced environment and adapt to changing priorities.
- Strong problem-solving skills and ability to remain calm under pressure during event execution.
- Ability to travel as needed to support company events, trainings, and conferences.
- Ability to successfully complete all required background screenings
I can’t thank you guys enough for all the care and support the company have provided for me and my family in the past few months. Keep up the good work!Henrick R | Client in East Nashville, TN Google
The office staff is always pleasant and easy to work with. They try and be accommodating to their employees as much as they can.Andrea R. | Employee in Katy, TX Yelp
Amazing organization to work for!! Love the team I work for and they make you feel so appreciated.Susan Z. | Employee in Wausau, WI Google
“I recently got hired at Cornerstone – they are amazing and so are the clients!”Ashley B. | Employee in Youngstown, OH Google
“The Cornerstone team’s kindness, compassion, and focus on meeting the needs of every individual under their care is truly warming.”Zylessia P. | Employee in West Nashville, TN Google
“I’m a certified caregiver with Cornerstone Caregiving and really love what I do. I don’t like to call it a job because it’s so much more than that!”Paula K. | Employee in West Nashville, TN Google
“I consider Cornerstone Caregiving a home away from home. A safe professional environment to work, share and learn.”Nicole B. | Employee in West Charlotte, NC Google
“Blessed and grateful to be a part of the Cornerstone family and to provide exceptional care for our clients.”Rebecca A. | Employee in Victoria, TX Google
“Cornerstone makes you feel so welcome – they care about their employees and their clients!”Dawn K. | Employee in Toledo, OH Google
“Cornerstone treats their employees great and I love being a caregiver – it’s very rewarding.”Melissa S. | Employee in Springfield, MO Google
“I have been an employee here for awhile and I have only great things to say! They are always willing to do what is best for their employees and patients.”Priscilla H. | Employee in South San Antonio, TX Google
“I am proud to be able to hire our caregivers and watch them provide excellent care to each client day in and day out.”Samantha C. | Employee in Searcy, AR Google
Come change a life...
Take the next step in your career path at Cornerstone Caregiving. Join our team of caring professionals who are making life brighter for seniors.